advocacy
Donate to the Fire Relief Fund
In response to the devastating wildfires in California, the Pool & Hot Tub Foundation has launched the Fire Relief Fund to provide critical support to pool and hot tub industry professionals facing financial hardship. Donations will directly help those impacted by the wildfires with expenses such as temporary housing, equipment replacement, and business recovery efforts.
All donations are tax-deductible. The Pool & Hot Tub Foundation EIN Number is 52-6081248. Donors will receive updates on how funds are utilized.
Thank you for supporting your fellow pool, spa, and hot tub industry professionals in California.
There is a $10 minimum requirement for this form.
Donate By Mail:
If you would like to donate to the California Fire Relief Fund via mail, please send a check made payable to "The Pool & Hot Tub Foundation" with the memo line "Fire Relief Fund" to:
Pool & Hot Tub Foundation
c/o: Laurie Lankford
1650 King St., Ste. 602
Alexandria, VA 22314
Fire Relief Fund Process
To ensure fairness, transparency, and efficiency, the Pool & Hot Tub Foundation has created the following process for administering the California Fire Relief Fund:
1. Establish Fund Guidelines
- Define eligibility criteria.
- Specify types of assistance.
- Set maximum grant amount per applicant to ensure equitable distribution.
2. Create an Application Process
- Develop a standardized grant application form that is accessible both online and in print.
- Require the following information:
- Personal and business information.
- Description of hardship and impact of the wildfires.
- Supporting documentation (e.g., proof of residency, business license, photos of damage).
3. Establish a Review Committee
- Form a committee to review applications.
- Define evaluation criteria to ensure consistency and impartiality.
- Set a timeline for reviewing applications and issuing decisions.
4. Manage Donations
- Ensure clear reporting on how funds are used.
- Offer tax-deductible receipts for all donations.
5. Distribute Funds
- Notify approved applicants and disburse funds via direct deposit or check (IRS form W9 required).
- Provide clear communication to the recipients about how the funds may be used.
6. Monitor and Report
- Track fund disbursement and collect feedback from recipients to evaluate the program’s effectiveness.
- Publish periodic reports detailing the total funds raised, number of recipients, and impact stories.
- Conduct an audit to ensure compliance with nonprofit regulations.
7. Close Out the Fund
- Determine an end date for accepting new applications and donations.
- Provide a final report to donors and stakeholders summarizing the program’s outcomes.
- Retain records for compliance and future reference.
This process ensures that the fund is managed responsibly while maximizing its impact on those in need.
